Privacy Policy
Learn how Formatria collects, uses, stores, and protects account data, uploaded document information, guest analysis records, cookies, and generated reports.
Effective date
This Privacy Policy explains how Formatria handles information when you access the website, upload documents, create an account, use saved templates, or generate document analysis reports.
We want this page to be easy to understand. If you use Formatria, this policy describes what data may be collected, why it is used, and how we approach data protection across guest and signed-in workflows.
1. Overview
Formatria is a web-based document format compliance platform. It helps users review formatting rules, compare documents against reusable templates, and generate reports that summarize formatting issues and compliance results.
To provide these features, Formatria may process account data, uploaded file metadata, template settings, article content, usage activity, and analysis outputs. We do not claim ownership over user documents or the intellectual property inside them.
2. Information We Collect
The information we collect depends on how you use the product. This may include:
- Account data such as name, email address, role, and authentication activity.
- Document-related data such as uploaded file names, template selections, and analysis timestamps.
- Template data including saved rules, formatting settings, and official template moderation status.
- Generated outputs such as issue lists, compliance scores, summaries, and downloadable PDF reports.
- Article and content publishing data for public blog content managed by administrators.
- Basic technical usage data such as browser requests, device context, and service logs needed for security and reliability.
3. How We Use Information
Formatria uses collected information to operate the platform and improve the document review experience. This includes using data to:
- Authenticate users and manage account access.
- Analyze uploaded documents against template or guest-defined rules.
- Generate issue summaries, compliance reports, and downloadable PDF outputs.
- Store workspace history, templates, and article publishing records.
- Monitor product quality, security, abuse prevention, and system performance.
- Support legal compliance, internal audits, and administrative moderation actions.
4. Document Processing and Analysis
When you upload a supported document, Formatria may inspect layout, typography, spacing, margins, headings, numbering, section settings, and other rule-based formatting signals that are available in the current product.
Analysis results may include detected values, expected values, issue categories, severity labels, compliance scores, and report summaries. These records help users understand what needs to be corrected before a document is submitted or reused.
5. Cookies and Similar Technologies
Formatria may use cookies, browser storage, and similar technologies to keep sessions active, remember guest flows, support authentication, improve page performance, and maintain product stability.
Some storage mechanisms may also help preserve temporary draft data such as guest rule setup steps, article editor states, or local history references within the browser.
6. Data Retention
We retain data for as long as it is reasonably necessary to operate the service, preserve workspace history, support report generation, maintain templates, resolve product issues, and comply with applicable legal or operational obligations.
Retention periods may vary depending on whether data belongs to a guest flow, an authenticated workspace, administrative content publishing, or system-level audit records.
7. Data Sharing and Disclosure
Formatria does not treat uploaded user documents as public by default. We may share or disclose information only when reasonably necessary for:
- Operating and securing the platform.
- Complying with legal obligations or valid government requests.
- Protecting users, the product, or the public from misuse, fraud, or abuse.
- Supporting infrastructure, hosting, or service providers acting on our behalf.
8. Security and Safeguards
Formatria applies reasonable technical and organizational safeguards designed to protect stored data. These safeguards may include authentication controls, file validation, audit logging, request-level protections, access restrictions, and operational monitoring.
No online system can guarantee absolute security. However, we aim to reduce unnecessary exposure and continuously improve service protections as the platform evolves.
9. Your Choices and Rights
Depending on your use of Formatria, you may choose to continue as a guest, create an account, save templates, publish content as an administrator, or request support regarding stored information.
If you have questions about account data, document records, or information associated with your use of the platform, you may contact us using the contact information available on the website.
10. Updates to This Policy
We may update this Privacy Policy from time to time to reflect product changes, operational improvements, legal requirements, or security practices. When material changes are made, the updated version will be published on this page.
11. Contact
If you have questions about this Privacy Policy or how Formatria handles data, please visit the contact page and reach out through the available support channel.